Reports for controls

HITGuard offers the possibility to generate reports for controls under "Controls → Reports".

To create a report, first choose a type of report. Subsequently, choose which data to include in the report (e.g. hazard situations or audits). Most reports also have additional report options which allow further specification of the report's contents.

Languages:
Knowledge bases may be available in different languages if there are defined translations for specific knowledge bases. For example, to generate a report with English texts, the language must be changed via the flag icon in the top right corner of the screen, next to the logout button. This will load all content for the reports in the desired language, provided that a translation in that language is available for the knowledge base.

Download options:
Reports are available for download as PDF or DOCX files. To generate a report and download it, click on the pink button. Then, you can choose whether to download the report as PDF or DOCX.

Additionally, there is the option to generate and archive the reports including revision information. In doing this, the report can be viewed, generated anew, or downloaded again by an expert under "Administration → Report archive". More information about this can be found under "Administration → Report archive".

When generating reports with revision information in the archive, there is also the option to send the report by e-mail to various recipients right away. More information about this can be found in the report archive and under "Administration → Text blocks".

Remembering report options: Some of the report options can be found for various reports. For these, the selected options are remembered within the management system and for the individual user, and then also applied for other reports with that same option. For example, if the option "Table of contents" is selected, then it will already be selected when accessing any other report pages that use this option.

Licenses:
If no valid license for HITGuard is available, this will be displayed in the footer of the report! To change this, an expert or administrator has to request/upload a license under "Administration → Licensing".

The following reports are offered in the controls section of HITGuard:

Control report for standard/norm

This report lists the linked controls for a selected standard/norm.

Report options

Management system (compliance manager only): This option defines which management system the report is generated for.

Analysis period: This option defines which analysis period the control in the report are from.

Statistic: This option adds an execution statistic for each control definition to the report.

Execution protocol: This option adds the execution protocol for each control definition to the report.

Template ISAE control report: If this option is selected, the ISAE test protocol is printed for each control definition. The ISAE test protocol includes a field for the test description and one for the test results. In order to be able to fill in the protocol, the report must be generated as a Word. If the option is activated, one control definition is printed per page.

Hide control name: If this option is selected, only the control definitions' codes are printed in the report, not their names.

Remarks: If this option is deselected, the field "remark" from the control definition is not printed in the report.

Include not applicable chapters in the statistics: This option adds those chapters to the report that were originally marked as not applicable in the management system.

The remaining options are used to configure the additional report contents, such as table of contents and appendices.

Control report

This report lists the execution log of all controls in chronological order for the selected control definition(s).

Report options

Statistic: With this option, the execution statistic of the controls is printed for every control definition.

Execution protocol: This option adds the execution protocol for each control definition to the report.

The remaining options are used to configure the additional report contents, such as table of contents and appendices.