Reports for controls

HITGuard offers the possibility to generate reports for controls under "Controls → Reports".

To create a report, first choose a type of report. Subsequently, choose which data to include in the report (e.g. risks or reviews). Most reports also have additional report options which allow further specification of the report's contents.

Knowledge bases can be made available in different languages due to stored translations for used knowledge bases. For example, to generate a report with the English texts, the language must be changed using the flag icon at the top right of the screen, next to the logout button. This will load all content for the reports in the desired language, provided that a translation in that language is available for the knowledge base.

Download options:
The reports are available for download as PDF or DOCX files. Click the pink button to generate and download a report. Then, choose whether the report should be downloaded as a PDF or DOCX.

Additionally, there is the option to generate and archive the reports including revision information. In doing this, the report can be viewed, generated anew, or downloaded again by an expert under "Administration → Report archive". More information about this can be found under "Administration → Report archive".

When generating reports with revision information in the archive, there is also the option to send the report by e-mail to various recipients right away. More information about this can be found in the report archive and under "Administration → Report archive".

Remembering report options:Some of the report options can be found for various reports. For these, the selected options are remembered within the management system and for the individual user, and then also applied for other reports with that same option. For example, if the option "Table of contents" is selected, then it will already be selected when accessing any other report pages that use this option.

Licenses:
If no valid license for HITGuard is available, this will be displayed in the footer of the report! To change this, an expert or administrator has to request/upload a license under "Administration → Licensing".

The following reports are offered in the control section of HITGuard:

Control report for standard/norm

This report lists the linked control definitions for a selected standard/norm. The statistic and execution protocol, if selected, include all finished, failed, and possibly irrelevant controls.

Report options
Selection of the analysis period	This option determines which analysis period the report elements come from. Meaning, which control executions appear in the report depends on this selection. Control definitions are not affected by this restriction.
Selection of the time period (from-to)	This option determines from which time period the control executions are included in the report (from-date, to-date). It offers an additional restriction to the analysis period.
Table of contents	This option determines whether a table of contents is included in the report.
Statistic	Adds an execution statistic for each control definition to the report.
Execution protocol	Adds the execution protocol for each control definition to the report.
Irrelevant control executions	Determines whether controls in the state irrelevant are considered in the report.
Remarks	Determines whether the control definition remarks are included in the report.
Include not applicable chapters in the statistics	Determines whether chapters marked as not applicable in the management system are considered in the report.
Appendix with explanations	Adds an appendix with different explanatory texts.

Control report

This report lists the execution log of all controls in chronological order for the selected control definition(s).

Berichtsoptionen
Selection of the analysis period	This option determines which analysis period the report elements come from. Meaning, which control executions appear in the report depends on this selection. Control definitions are not affected by this restriction.
Selection of the time period (from-to)	This option determines from which time period the control executions are included in the report (from-date, to-date). It offers an additional restriction to the analysis period.
Table of contents	This option determines whether a table of contents is included in the report.
Statistic	Adds an execution statistic for each control definition to the report.
Execution protocol	Adds the execution protocol for each control definition to the report.
Irrelevant control executions	Determines whether controls in the state irrelevant are considered in the report.
Remarks	Determines whether the control definition remarks are included in the report.
List attachments/evidences	Prints the file names of attachments/evidences in the report..
Attachments/evidences as zip-file	The report is downloaded in a zip-folder along with any attachments/evidences.
Appendix with explanations	Adds an appendix with different explanatory texts.

Control test template

This report is special report which contains solely the active control definitions linked with a standard/norm (for example ISAE 3402) and a testing protocol for each of them. It is a simplified version of the control report for standard/norm. It allows the organization or a partner of theirs to test their controls and protocol the test results.

The report can only be downloaded as a Word file and in terms of content or visually does not correspond to the usual format of HITGuard report exports or the design settings configured under "Administration → Global settings". It contains an individual table for each chapter of the standard/norm that has assigned controls. Each table, in turn, contains the description of the chapter, all linked control definitions under "Control measures", as well as columns for both "Test description" and "Test results".

The reports Control report and Control report for standard/norm can be used for overviews of control definitions with expanded contents, the customary options, and the customary look.