Workflow plan FAQs

What happens when the workflow plan is executed?

When the workflow plan is executed, reassessments are created for the linked protection needs analyses and the respective interview partners are requested to respond. A reassessment assesses the same resources and data categories for the same organizational unit or the same process as the original protection needs analysis.

When is no reassessment requested?
No reassessment is created and requested if one of the following conditions applies:

The reassessment of the protection needs analysis is paused.
The protection needs analysis is not completed.
The protection needs analysis has no interview partners.
There already exists another protection needs analysis for the same organizational unit or the same process that assesses at least one identical resource or data category and:
- is not yet completed, or
- has already been completed, but has a more recent start date.

Note: The last case is particularly relevant if you operate several management systems. If you have scheduled a protection needs analysis via workflow, but a colleague in another management system creates a different protection needs analysis that meets the same conditions, the new protection needs analysis will block the workflow. While it is unlikely that the same OrgUnits and processes are interviewed in different management systems, HITGuard nevertheless checks for this case and warns about conflicts.

What happens to paused protection needs analyses?
If a protection needs analysis has been paused, no reassessment is created during the next execution. Instead, the protection needs analysis is reactivated for the subsequent execution.

Why can some closed protection needs analyses be added to workflows and some cannot?
Protection needs analyses that are closed and for which a reassessment is possible can be added to a workflow plan. If a reassessment of the protection needs analysis is not possible for one of the various reasons, it cannot be added to the workflow plan either.