Processes

A process is a set of related activities that transform inputs into outputs. A process can be encapsulated and part of another process and/or contain or trigger other processes. Processes often cross departmental and operational boundaries and are part of the process organization of an operation. These process structures can be represented and analyzed in the structural analysis.

Example: Representation of the processes in the structural analysis in risk management

Create/edit/delete process

Under "Administration → Processes" you can manage the processes as an admin or expert.

Processes overview

To create a process, click the "Plus" button.

To edit a process, double-click the corresponding process.

Mask for editing and creating a process

Name and code:

Name: The name of the process.

Code: Abbreviation of the process.

Description: Used to describe the process.

Subprocess of: If a higher-level process exists, it is entered here.

Type: processes can be divided into core processes, supporting processes, and management processes.

Core process: The core process includes all activities that serve to create value for the organization. It is derived from the core competence of an organization. (See Wikipedia Core Processes)

Management process: Management processes encompass the management of core processes in organizations, with a focus on structuring organizational roles and their tasks. (see Wikipedia Management Processes)

Support process: Supporting processes are operational processes that support the core process but do not themselves generate direct customer value. Typical supporting processes include human resources (personnel process), accounting, data processing, maintenance, cafeteria. (see Wikipedia Supporting processes)

Person responsible: The user who is responsible for the content of the process.

Hazard situations: All hazard situations of the process are listed here. It is not possible to assign hazard situations here. More about hazard situations can be found here.

Processing activity (only visible in the data protection management system):

If a processing activity is created, a process is automatically created for it as soon as the processing of it is completed. (default case) Normally, this dropdown is empty, because only processing activities are displayed here that are not linked to a process and a process is automatically created and linked for each processing activity.

However, if a process has already been generated for this processing activity before it was completed, the generated process for the processing activity can optionally be deleted or the link to the processing activity can be removed. Subsequently, this allows the processing activity, which is now no longer associated with a process, to be associated with another process via this dropdown.

Delete process: To delete in the edit screen, click on the red trash can.

Gaps/measures/controls

Same as for resources. More about this here.