Berichtsarchiv/en

All archived reports of the current management system can be found under "Administration → Report archive".

For reports to be listed here, they need to have been created with the option "Generate with revision information in archive". When using this option, reports are created with revision information, meaning they are versioned and include specifically configured cover page data, and can then be generated again or viewed on this page. The entered information can also be edited without immediately generating a new report.

To view a report, click the link in the column "Name". The report shows a snapshot of the data as they were at the time of creating or re-generating the archive entry. To download the report in its currently stored version, click the "download" button next to the name.

The data behind the report (e.g. the protection needs analysis or the audit program) can be viewed via the link in the column "Linked content". This always takes you to the data as they currently are, meaning it's not necessarily the same version of the data as was used for the creation of the archive entry.

If you generate an archived report again, the previous version is overwritten. If you want to inhibit the the editing, re-generating, or copying of an archive entry, you can do so by setting it to "locked".

Overview report archive

Create/edit archive entry

To create an archive entry, select the option "Generate with revision information in archive" when generating a supported report.

Double-click an archive entry to edit it.

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Edit archive entry

Name:

• The archive entry's name can be changed here.

Remark:

• A remark for the archive entry to be displayed in the overview can be recorded here.

Sent to:

• The persons who received the generated report, e.g., via e-mail or as a physical copy, can be recorded here.

Sent to all recipients:

• It can be marked here whether the report was sent to all relevant persons.

Locked:

• The data of the archive entry can be locked for editing with this option. Remove the lock if you want to copy or re-generate the report, or adapt its archive entry information.

Format:

• Choose the format the report should be generated and downloaded in here.

Cover page data:

• These fields are added to the report's cover page and should be filled in accordingly. The data classification and the copyright, if filled in, are also added to the footer of the respective report.