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Tips or incidents can be reported via the whistleblower system page. The page can be accessed through the URL you have configured if anonymous reporting has been enabled in at least one case management system.

Here, either a new report can be submitted or anonymous mailboxes can be viewed in order to view and, if necessary, react to any inquiries or feedback on reports submitted in the past.

whistleblower system page

Create anonymous report

If one decides to report an incident ("Submit new report" button), a security question has to be answered first.

Anonymous report: Security question

After passing the security check, it is possible to submit a report. This can be addressed to specific areas of responsibility, contain a subject, description and, if necessary, evidence documents. If you wish, you can also decide to enter a name, so that you do not remain anonymous if you wish.

Submit anonymous report

Select category:

If there are several case management systems where anonymous reporting has been enabled, you must select where the report will be received here. If there is an "I" symbol, you can expand this for a description of the category.

Subject:

Here should be briefly described what the message is about.

Report:

Here the hint / incident should be described. The more detailed the better. If there is not enough information for the processor, he may want to contact you. This can be done anonymously via a mailbox or with stored contact information.

Enter name:

If you want to store contact details for the processor of your message, there are 2 options for this. The first would be to enter your name and contact details here. But if you prefer to remain anonymous, you can also create an anonymous mailbox for communication after sending the report.

Attachment:

In addition to the note, you can also attach files. This could be, for example, a picture of evidence.

Once you have entered everything, you can submit the report by clicking the "Submit" button. This registers the report in the system and generates a reference number for the report.

Create Mailbox

After submitting the report, you still have the option to create an anonymous mailbox for the report. This mailbox allows you to communicate with the person who processes your report. Through it you can further assist the processor if there are any ambiguities about the report and further clarifications are needed.

If you do not create a mailbox, you will not be able to communicate with the processor if you have not provided contact details in the previous step.

Do not use a username that could be used to identify you! One option would be to simply use the reference number as the username.

Anonymous mailbox

If you have created an anonymous mailbox for a report, you can access it from the home page.

Open mailbox

In order to open it, you must answer a security question and enter the login data for the mailbox of your report.

Mailbox login

In the mailbox you can then see the communication history of your report.

The "Reply" button can be used to send a new message to the processor. This allows you to provide the processor with additional information or to respond to any further questions.

Mailbox